Legal Framework
PrivacyPolicy
Last Updated: 2nd February 2026
Table of Contents
For questions outside of demos technical discussions, operational alignment, or general inquiries use the contact option below.
We respond with the same priority we expect from enterprise partners: clearly, directly, and without unnecessary delay.
Information We Collect
We collect information in limited and purpose-driven ways.
Information You Provide Directly
- Request a demo
- Contact us
- Submit inquiries through website forms
This information may include:
- Name
- Business email address
- Organization name
- Job title
- Any additional information you voluntarily provide
Automatically Collected Information
When you visit our website, we may collect certain technical information automatically, including:
- IP address
- Browser type
- Device type
- Pages visited
- Referring URLs
- Date and time of access
This information is used to understand site usage and improve performance.
Use of Information
responding to inquiries and demo requests
improving website functionality and user experience
complying with legal and regulatory obligations
communicating about our products and services
maintaining security and preventing misuse
We do not sell personal information.
Handling of Healthcare and Clinical Data
Genius Coder is designed to support healthcare coding and documentation workflows.
Any clinical or healthcare-related data processed through the platform is handled solely for the purpose of providing requested services and supporting operational workflows.
data handling is limited to what is necessary to perform the requested FUNCTION
access is restricted to authorized systems and personnel
certain workflows are designed to process information without persistent storage
Use of the platform by healthcare organizations may be governed by additional contractual agreements, including data protection or business associate agreements, where applicable.
HIPAA and Healthcare Data Compliance
Genius Coder is designed to support healthcare organizations operating in regulated environments, including those subject to the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Where Genius Coder processes protected health information (“PHI”) on behalf of covered entities or business associates, such processing is performed in accordance with applicable HIPAA requirements and contractual obligations.
Specifically:
- Genius Coder supports administrative, technical, and organizational safeguards designed to protect the confidentiality, integrity, and availability of healthcare data
- Access to healthcare and clinical data is restricted to authorized systems and personnel
- Data handling practices are purpose-driven and limited to what is necessary to perform requested services
- Certain workflows are designed to process clinical data without persistent storage, where operationally appropriate
Use of the Genius Coder platform by healthcare organizations may be governed by additional agreements, including Business Associate Agreements (BAAs), where required.
-
Genius Coder does not use healthcare or clinical data for
advertising, marketing, or resale purposes.
Cookies and Tracking Technologies
We may use cookies or similar technologies to:
- support website functionality
- understand usage patterns
- improve site performance
You may control cookie preferences through your browser settings. Disabling cookies may affect certain site features.
Sharing of Information
We do not share personal information except in limited circumstances, including:
- With service providers who support website operations (under confidentiality obligations)
- To comply with legal requirements, court orders, or lawful requests
- To protect the rights, safety, or security of our users or systems
- We do not share personal information for advertising or resale purposes.
Data Security
We take reasonable administrative, technical, and organizational measures to protect information against unauthorized access, disclosure, or misuse.
No system can guarantee absolute security, but we design our practices to reduce risk and protect data appropriately for its intended use.
Data Retention
Information is retained only for as long as necessary to:
- Fulfill the purposes described in this policy
- Comply with legal and contractual obligations
Retention practices may vary based on the type of data and the context in which it is collected.
Third-Party Links
Our website may contain links to third-party websites.
We are not responsible for the privacy practices or content of external sites. We encourage you to review their privacy policies before providing any information.
Your Choices
You may:
- request access to or correction of your information
- request deletion of information, subject to legal or contractual obligations
- opt out of non-essential communications
Requests can be submitted using the contact information below.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated effective date. Continued use of the website after changes are posted constitutes acceptance of the revised policy.
Contact Us
If you have questions about this Privacy Policy or our data practices, you may contact us at:
Genius Coder
Contact Email
Business Address